Assist World is hiring a
Remote Virtual Assistant Admin Social Media & Brand Support for Luxury Jewelry Retail
\nWe are seeking a highly organized, detail-oriented, and professional Virtual\nAssistant to support daily operations, client communication, and executive scheduling.\nThis role is ideal for someone who thrives in a fast-paced luxury environment and\nunderstands the importance of discretion, organization, and refined communication.\n\n\nRole Overview\nThe Virtual Assistant will provide administrative and client-facing support to the Head\nDesigner and leadership team, ensuring seamless communication, appointment\ncoordination, and timely follow-ups.\n\n\nKey Responsibilities\n\n\nClient Communication\n● Monitor and respond to all incoming emails in a timely and professional manner\n● Draft and send client quotes for custom designs and special orders\n● Follow up with customers regarding custom pieces, approvals, and timelines\n● Provide updates to clients on jewelry repairs and order status\n● Maintain a polished, luxury brand tone in all correspondence\n\n\nCalendar & Appointment Coordination\n● Manage and coordinate the Head Designer’s calendar\n● Schedule custom consultations (in-store and virtual)\n● Confirm appointments and send reminders to clients\n● Ensure all consultation notes and files are properly organized\n\n\nQuoting & Administrative Support\n● Assist in preparing and organizing custom design quotes\n● Track outstanding quotes and follow up appropriately\n● Maintain client records and documentation\n● Support workflow organization between sales and production\n\n\nSocial Media & Brand Support\n● Assist with social media scheduling and posting\n● Help draft captions and content ideas\n● Respond to direct messages and inquiries professionally\n● Support basic content organization and campaign planning\n\n\n\nIdeal Candidate\n* Exceptional written communication skills\n* Highly organized with strong attention to detail\n* Comfortable managing executive calendars\n* Experience in luxury retail, jewelry, or hospitality preferred\n* Professional, discreet, and trustworthy\n\n\n* Tech-savvy (Google Workspace, Shopify, social media platforms)\n* Able to work independently and meet deadlines\n\n\n\nWhat We Offer\n* Flexible remote work environment\n* Opportunity to work within a growing luxury brand\n* Creative involvement in custom design processes\n\n\n\n\n\n\n$500 - $700 a monthPart-time: 20 hours per week to startPotential to increase to full-time over timeTime Zone: Atlantic Standard Time (AST), Mon–Fri, 10 AM–5 PM\n\nWhy Join Assist World?\n\n\n100% REMOTE\n$50 birthday bonus\n$200 testimonial bonus\n$500 entry monthly raffle\nNO TRACKER. NO PROBLEM
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