Remote Executive Assistant / Software-Savvy Generalist

Full-Time | Remote | Work Directly With the Founder

I manage a portfolio of companies and investments across multiple industries, and I’m looking for a smart, highly capable, and tech-oriented Executive Assistant to help me stay organized, move faster, and operate at a high level.

This is not a traditional assistant role. I'm looking for someone who can act as my right hand — comfortable managing operations behind the scenes, running my inbox and calendar, coordinating with team members, and continually optimizing how I work across multiple businesses.

If you have a passion for software, systems, or design — even better. This role is ideal for someone with a blend of executive support skills, tech fluency, and sharp organizational instincts.

I encourage you to apply even if you don’t have every skill listed — what matters most is that you’re a fast learner who can keep up and grow with me.

Bonus Skills (Not Required, But Highly Valued)

If you’ve worked with any of the following, please mention it:

• Spreadsheets: Google Sheets, Excel (formulas, dashboards, reporting)

• Design tools: Canva, Revit, Blender, Figma

• Project/Construction tools: Primavera Cloud, permit tracking, scheduling software, Trello, Asana, Monday.com

• Coding: HTML, CSS, JavaScript, React, Python

• Marketing & Data: Google Ads, BI dashboards, CRM tools, data management

• No-code/automation: Notion, Airtable, Zapier

• AI Tools: ChatGPT, Claude, and others

What You’ll Do

• Manage and prioritize my inbox (drafting, responding, organizing)

• Own calendar management and cross-timezone scheduling

• Track deliverables and follow-ups across multiple businesses

• Handle task management and ensure effective delegation

• Summarize research, meetings, and business updates

• Create reports, slide decks, dashboards, simple no-code websites, and more

• Build or refine systems that improve workflows and visibility

• Coordinate with internal team members discreetly and efficiently

• Occasionally assist with personal admin, travel, or errands

You Are

• Hyper-organized, reliable, and resourceful

• A fast learner and clear communicator (especially in writing)

• Independent and proactive — you don’t wait to be told what to do

• Fluent in English (spoken and written)

• Comfortable with tech and eager to improve workflows

• Experienced working with founders, execs, or fast-moving teams

Logistics

• Remote – open to candidates worldwide (LATAM, Eastern Europe, SE Asia ideal)

• Full-time

• $1,000–$4,000/month depending on experience

• Flexible hours, with some overlap with EST preferred

• Long-term role with room to grow in scope and responsibility

Soft Skills

This role demands more than just execution — I’m looking for a partner who brings energy, intelligence, and collaboration into our work.

• Excellent English communication – able to explain complex ideas clearly in writing and speaking. Bonus if you speak multiple languages.

• Team player – collaborative, open-minded, and easy to work with.

• Proactive and innovative – takes initiative, solves problems creatively, and aims to deliver excellent work.

• Startup mindset – comfortable with shifting priorities, wearing many hats, and making fast decisions.

How to Apply

Please send the following to [email protected]:

• A short note introducing yourself and why this role excites you

• A link to your resume or LinkedIn

• Brief examples of past experience in a similar role

• (Optional but appreciated): A short video (max 2 minutes) introducing yourself

In addition, please answer the following four questions in your email or application:

1. If I gave you zero onboarding but full access, what’s the first thing you’d do in your first 24 hours?

2. What’s one weird or unique skill or obsession you have that you think would be useful in this role?

3. Write a short, professional reply to this message: “Hey, can you hop on a call today?” (You’re slammed and the request is vague.)

4. Send me a list of 3 tools or frameworks you'd use to manage my time, tasks, and communications. Briefly explain how you'd use them.

Salary and compensation

Project Manager – Residential Remodeling

Company: Prime Design & Build
Location: United States (Remote & On-Site Coordination)
Job Type: Full-Time

Job Overview

Prime Design & Build is seeking a highly organized and proactive Project Manager to oversee and set up residential remodeling projects across the U.S. The ideal candidate will be responsible for the full pre-construction setup, coordinating timelines, managing budgets, handling permitting, and ensuring all necessary inspections are scheduled. After these critical pre-construction phases, the Project Manager will focus on photodocumentation and progress updates to ensure seamless execution and transparency.  Timeline and budget management are key here and we are looking for someone experienced with greater CRM and PM software tools to make each construction project meet milestone and planification projections. 

Key Responsibilities

Pre-Construction Setup & Coordination

• Develop and implement detailed project checklists to ensure a smooth start for each remodeling project.

• Work closely with superintendents to establish realistic project timelines and ensure they are followed.

• Coordinate initial site assessments, material orders, and contractor scheduling.

• Ensure all necessary permits and approvals are obtained before project commencement.

Timeline & Budget Management

• Develop project schedules and track progress to ensure timely completion.

• Manage project budgets, working with finance teams to ensure costs remain within estimates.

• Coordinate inspections and regulatory compliance to avoid project delays.

On-Site Inspections & Quality Control

• Oversee project milestones and conduct regular site visits to ensure adherence to plans.

• Work closely with subcontractors, vendors, and internal teams to resolve any on-site challenges.

• Conduct pre-inspection walkthroughs to ensure work meets quality and safety standards before official inspections.

Documentation & Progress Tracking

• Maintain detailed records of project progress, change orders, and site conditions.

• Provide consistent photodocumentation of all phases of the project.

• Deliver regular progress updates and reports to stakeholders, ensuring transparency in project execution.

Qualifications & Skills

• Experience: Experience in project management within the residential remodeling or construction industry.

• Education: Open, but preferably a Bachelor’s degree in construction management, business, or a related field preferred.

• Technical Skills: Familiarity with project management software, scheduling tools, and budgeting processes.

• Regulatory Knowledge: Understanding of U.S. building codes, permitting processes, and inspection requirements.

• Strong Communication: Ability to coordinate with teams, vendors, and clients effectively.

• Detail-Oriented: Capable of managing multiple projects while ensuring every detail is accounted for in pre-construction and execution.

• Problem-Solving: Quick decision-making skills to address unforeseen challenges efficiently.

Why Join Prime Design & Build?

• Be part of a growing, high-energy remodeling company with a reputation for excellence.

• Work in a dynamic and collaborative environment that values innovation and efficiency.

• Opportunity to oversee projects from inception to completion, directly impacting the success of high-quality remodeling work.

• Competitive salary and benefits package for those obssessed with homeowner happiness. 

Salary and compensation

Benefits

🌎 Distributed team

🎅 We hire old (and young)