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\nResponsibilities \n\n\nThis role will report to the Senior Executive Assistant receiving work assignments as needed. Over time this position will own aspects of the workload and may directly support one or more executives. Responsibilities may include: \n\n\n\n\n\nFull calendar management for Executives including scheduling of all meetings, managing conflicts, and maintaining balance between work and meeting blocks \n\n\n\n\n\nSupport of the Scientific Advisory Board (SAB) including scheduling all meetings with members, sending calendar invites and distributing pre read materials and minutes \n\n\n\n\n\nCoordinate all information flows to ensure adequate prep time so that executives are always prepared, block prep time, send prep materials and add reminders to calendar when appropriate \n\n\n\n\n\nFollow up with internal and external parties to ensure all action items are completed and communicate outcomes where needed \n\n\n\n\n\nConsolidate all requests for executives' time, agree on priorities with teammates and clearly communicate expectations to team \n\n\n\n\n\nInitiate and continuously improve administrative procedures for Executive team in conjunction with Sr. EA \n\n\n\n\n\nProcess all expense reports and review and approve all expenses submitted by direct reports \n\n\n\n\n\nWork with Senior EA to coordinate multiple on-going conferences and off-site meetings/events and associated travel arrangements (including ad-hoc Board events, Senior Leadership Meetings, Executive Strategy Offsites, etc.) \n\n\n\n\n\nAdditional calendar management and meeting coordination, including team offsites, for other Executives and VP level colleagues as needed \n\nOther assignments as needed \n\n\n\n\nRequirements \n\n\nBachelor’s degree or equivalent experience required \n\n\n\n\n\nWorks well in virtual environment \n\n\n\n\n\nProactive self-starter who can solve any calendar challenge at a moment’s notice \n\n\n\n\n\n5+ years of experience in a business role \n\n\n\n\n\nExcellent presentation, spreadsheet, and document authorship skills \n\n\n\n\n\nExceptional time management skills and calendaring -- experience with scheduling internal and external meetings with C-level stakeholders, investors, and other busy senior people \n\n\n\n\n\nStrong written & verbal communication skills - able to deal with highly confidential and sensitive information and communicate effectively with Senior Executives and Influencers \n\n\n\n\n\nPositive attitude, appetite for development \n\n\n\n\n\nAbility to prioritize effectively in a fast-paced environment and adapt to last minute changes \n\n\n\n\n\nIncredible attention to detail and analytical skills \n\n\n\n\n\nAbility to pinpoint problems and find creative solutions proactively \n\n\n\n\n\nStrong business acumen and judgment; respect for confidentiality \n\n\n\n\n\nExperience with booking complex travel arrangements and adjusting them on short notice \n\n\n \n\n#Salary and compensation\n
No salary data published by company so we estimated salary based on similar jobs related to Travel and Senior jobs that are similar:\n\n
$102,500 — $160,000/year\n
\n\n#Benefits\n
💰 401(k)\n\n🌎 Distributed team\n\n⏰ Async\n\n🤓 Vision insurance\n\n🦷 Dental insurance\n\n🚑 Medical insurance\n\n🏖 Unlimited vacation\n\n🏖 Paid time off\n\n📆 4 day workweek\n\n💰 401k matching\n\n🏔 Company retreats\n\n🏬 Coworking budget\n\n📚 Learning budget\n\n💪 Free gym membership\n\n🧘 Mental wellness budget\n\n🖥 Home office budget\n\n🥧 Pay in crypto\n\n🥸 Pseudonymous\n\n💰 Profit sharing\n\n💰 Equity compensation\n\n⬜️ No whiteboard interview\n\n👀 No monitoring system\n\n🚫 No politics at work\n\n🎅 We hire old (and young)\n\n
\n\n#Location\nDurham, North Carolina, United States
# How do you apply?\n\nThis job post has been closed by the poster, which means they probably have enough applicants now. Please do not apply.
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