Hiring Epic Executive Assistants (remote)

We are looking for experienced Executive Assistants to work with high-level entrepreneurs and business owners in US Time zones.

Atlas Assistants helps entrepreneurs and their teams do more of the work they love by finding perfect assistants to support them in their life and business.

We aim to completely optimize all aspects of an entrepreneur’s life (email, calendar, travel) and streamline the seemingly mundane business processes (invoicing, payment collection, etc).

We take ordinary tasks and processes and strategize how they can be done better, more effectively.

We are on a mission to transform 1 million hours of work, so you have the time to do more of what you love:

→ Do more of the work they need to do but don’t have time for

→ Work less, and take the space to enjoy life more

→ Spending quality time with family

→ Working on themselves

At Atlas, you’ll be exposed to all different aspects of business in various industries, where you’ll learn something new every day. We are dedicated to learning, growing, and developing world-class assistants.

🔥As an Atlas Assistants EA, you’ll be matched  with companies to help the business owner stay organized and prioritize, so they can focus on growing the business.

We are CONSTANTLY hiring more and more executive assistants (roughly 5-10+ a month) as we get closer and closer to our 1 million transformed hours goal..

You need to be an absolute rockstar with a proven track record of being able to lead, manage, and work with an entrepreneur.

We want to help you find your next “business home” where you are so aligned to the mission and vision of the company you are excited to show up to work.

Sound like you?  Fill out the APPLICATION FORM for the position at the bottom of the page.

👉What you can expect from your day to day:

• Handle client communication, email follow-ups, and sort the executive’s email inbox

• Manage calendar, double bookings, and all scheduling and rescheduling

• Prioritize tasks & help the CEO work more efficiently

• Think critically in order to foresee future administrative tasks which the executive team will need to do and proactively complete those tasks

• Establish clear and specific timelines for the completion of tasks to ensure that all deadlines can be met

• Coordinate the CEO’s travel arrangements

• Effectively organize, track and communicate with the team about all future, ongoing and completed tasks (help with accountability)

• Provide end-of-day reports (differs based on business) to the owner and the team

• Special projects - things that come up that will distract the executive. Projects might include:

  • Put together job descriptions for video editors

  • Manage content calendars for posting

  • Review social media videos

  • Help out with building out new training for EAs

  • Create new onboarding materials for new hires

  • Organizing and cleaning up spreadsheets and presentations

• Do any other EA tasks as needed

👉About you:

To be a successful candidate, you need:

• Experience as an Executive Assistant or experience with managing other people in an operational capacity.

• Experience working with a CEO that has run at least a seven-figure company or multiple companies.

• Experience with marketing and operational KPIs. 

  • You must have experience reporting on KPIs working with various team members

  • understanding why the company is tracking them and the overall impact on the business. 

  • Experience working with data dashboards 

• Experience building and optimizing SOPs.

• Experience within a fast-growing environment and willingness to work in a company where things are rapidly changing - one day is not like the next!

• Understanding of organizational structure and charts, and how larger companies work (the company is now at 20 employees and growing!).

• Ability to handle A LOT of feedback at a relatively fast pace, with the eagerness to thrive and really get there.

• Self-starter attitude with a willingness to solve problems independently.

• Experience working with GSuite. (Docs, sheets, slides, etc)

• High attention to detail, OCD is celebrated here! (The secret code for this application is TP204.)

• Tech Savviness - Capacity to learn new technologies

• Experience working with various project management tools such as Clickup or Asana 

BONUS if you have:

• Experience with organic social media management.

• Understanding of Social Media Platforms (TikTok, Instagram).

• Experience with click funnels, Active Campaign, YouTube management, or experience working with influencers.

Does this role sound like you? If so, we welcome you to apply!

👉What’s in it for you?

Here are the benefits:

• $7 - $20* per hour (negotiable based on past experience)

• Full-time or part-time

• Fully remote

• Potential to advance to the Chief of Staff/Operations Manager

• Salary increases based on performance

🔥We will support you each step of the way… 

• During the onboarding process, you’ll access our EA training program, where you’ll learn our best practices and receive consistent feedback to help you improve. You’ll have our full support until you are comfortable with taking on more tasks and working on your own :)

• This can be a full-time or a part-time role, with some flexibility when it comes to working hours, which means you can arrange your own schedule with the CEO.

• This role comes with tons of opportunities for growth, both personally and professionally. EAs are often the most promoted role in the organization, our intention is to help you with your professional development to get there. 

• We host mentorship calls every 2 weeks where you will meet and grow with our other EAs, and learn new skills. We teach new ways to support your clients, new tech, trends, and receive coaching on things you are facing in your world. Recent topics have included: Self care for the EA, how to leverage Canva, Zapier, and how to help your client manage their calendar with their priorities and top goals. 

• You’ll have access to our  dedicated team of support you can reach out to any time you need help on the job. 

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*Please note that this is a contract position and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

We encourage transparent communication and have an open culture of feedback!

Atlas CORE Values are:

✅ 100% Responsibility

✅ Integrity

✅ Growth

✅ Courageous Communication

✅ Master & Mentor

Proactive Resourcefulness

✅ 100% Responsibility: Take ownership over what is yours, and do not place blame on others. You see everything through that you have committed to. Respect the point of view of your team mates, and remember that we are working towards the same common goal. We don’t play the blame game here!

✅ Integrity: The goal is to be in integrity 80% of the time. Honor your commitments. Be truthful to both yourself and others. 

✅ Growth: Growth over comfort, 100% of the time. When you start to choose comfort, you will naturally plateau in life. Seek growth with intention, and commit to living every day better than the last. 

✅ Courageous Conversations: Giving hard feedback, having hard conversations, and speaking up when we are scared is uncomfortable, but necessary for growth. 

✅ Master/ Mentor: At our core, we need to make the effort to become masters at our own craft to truly help others. 

✅ Proactive Resourcefulness: Don’t wait for validation to solve a problem you’ve identified. Help your team and speak up when you see something that needs to be done. 

👉This is our Application form, as the first step in our recruitment process:

https://let-us-know.typeform.com/to/KD3VYDqm

You can stop it anytime and continue at your own pace, and we will receive your answers automatically.

Please note, we have a very robust application process. Each step has been thought out with a great deal of intention. We are processing roughly 100-200+ applications PER week and our goal is to make sure we find the best candidates and find them their next business home!

We look forward to hearing from you!

All the best!

Aleksandra Kovačević

Lead Recruiter

Atlas Assistants

Salary and compensation

Benefits

🎅 We hire old (and young)

Salary and compensation

Benefits

🌎 Distributed team

⏰ Async

🏖 Unlimited vacation

🏖 Paid time off

📚 Learning budget

🥧 Pay in crypto

⬜️ No whiteboard interview

👀 No monitoring system

🚫 No politics at work

🎅 We hire old (and young)

• Manage multiple projects concurrently ensuring that projects are delivered on time, within budget, on schedule and within project scope
• Create project plans and maintain the schedule for the duration of the project
• Create overall status reports and lead weekly status meetings with the team and clients
• Identify and monitor project risks, action items and issues
• Proactively communicate project status, issues and mitigations to VP of Client Success
• Partner with client stakeholders to ensure overall project or program achieves business goals
• Work directly with designers, developers and other team members to track progress, identify and resolve issues, and look for ways to accelerate the delivery of the project
• Communicate effectively and proactively with clients and work hand-in-hand with stakeholders to ensure project requirements and planning align with broader client goals and objectives
• Stay on top of the pulse of client accounts in terms of long-term planning, resourcing, and budgeting

• Assist VP of Client Success in working with project management team to allocate resources across projects and ensure that project staffing is aligned with budgets and requirements

• Work with Sales team to scope, estimate, and pitch new business as needed
• Work with Sales team to plan/manage resources actively involved in sales pitches or spec work
• Identify areas of opportunity to upsell within current accounts

• Adhere to current processes and procedures
• Assist VP of Client Success in implementation of project management software and support enhanced utilization of project management software
• Assist VP of Client Success in writing project management best practices and standard operating procedures that align project management responsibilities with project complexities and budgets
• Assist VP of Client Success in developing tools and templates to guide project managers, enhance project work efficiency, and streamline critical processes and activities

• Bachelor’s degree in communications, marketing, technology, or related discipline
• Minimum 5-7 years of previous project management experience working on digital products and services (preferably for an agency)
• Minimum of 5 years of experience managing and reporting project financials
• Ability to manage multiple projects of varying size and complexity
• Proven successful leadership of client accounts
• Full understanding of project management best practices and methodology
• Proven ability to manage cross-functional teams
• Excellent communication, organization, time-management, and leadership skills
• Expert knowledge of WordPress, Google Sheets/Docs, Basecamp (a plus)
• Expert knowledge in managing teams of designers and development teams in a remote environment and multiple time zones.
• Must have a thorough understanding of web design and development process and general B2B marketing

Salary and compensation

Location

Experience Remote done Right. Over 20 years of remote experience, all 500+ staff are 100% remote and we still grow vibrant relationships, provide exceptional opportunities for career growth while working with stellar clients on ambitious projects

What we're working on:

Enterprise companies turn to us to help them launch innovative digital products that interact with hundreds of millions of customers, transactions and data points. The problems we solve every day are real and require creativity, grit and determination. We are building a culture that challenges norms while fostering experimentation and personal growth. In order to grasp the scale of problems we face, ideally, you have some exposure to Logistics, FinTech, Transportation, Insurance, Media or other complex multifactor industries

Responsibilities

• This role will be the link between Clevertech and our client, who is a leader in the cryptocurrency industry
• You will liaise between the client and a team consisting of SMEs, C-suite executives, Experience Designers and Consultant Developers
• Coordinate related activities, timelines, projects dependencies, and execution forecasts
• Track and communicate project status, plans issues, timelines, action items, and budgets using appropriate systems, tools and techniques
• In consultation with senior management, break projects down to specific deliverables, identify deadlines, and assign company resources
• Identify opportunities in ambiguous specifications or project scope, build consensus around the roadmap, and work with clients and team to execute
• Act as the key point of contact/key person in day-to-day interactions with our client and team members
• Translate client needs into engineering, tech design, creative, or artistic design requirements

Requirements

• We’re looking for a project-oriented individual with excellent organisational skills and a passion for structuring the unstructured.
• 4+ years experience working as a technical project manager
• Experience working in a software engineering, cloud or security environment
• Ideally have relevant experience in high growth tech startups
• A bachelor’s degree
• Excellent organisation skills, ability to transform various engagements into clearly structured projects with set deliverables and deadlines
• Interest in the cryptocurrency industry
• An ability to handle a wide range of responsibilities with a focus on project details, timelines, deliverables
• Familiarity with SaaS implementations, technical integrations, software rollouts
• A self-starter who can handle work with high-level guidelines
• Be able to work well in teams and independently
• Strong written and oral communication skills

Salary and compensation

Location