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JFF


๐Ÿ‡บ๐Ÿ‡ธ United States
๐Ÿ’ฐ $95k - $125k*

Assistant

 

Design

 

Coordinator

Support

Growth

Travel

Edu

Management

Senior

Executive

Full-Time

Part-Time

JFF

Apply now

๐Ÿ‘€ 734 views

โœ… 45 applied (6%)

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JFF is hiring a
Remote Executive Assistant Center for Career Navigation

\nAbout JFF \n\nJobs for the Future (JFF) drives transformation of the U.S. education and workforce systems to achieve equitable economic advancement for all. Seeing that millions of people are unfairly shut out of quality jobs and the chance for a better life, our goal is to align education, workforce, and employment changemakers toward a shared North Star: In 10 years, 75 million people facing systemic barriers to advancement will work in quality jobs.    \n\nTo achieve that goal, we design solutions, scale best practices, influence policy and action, and invest in innovation. With a staff of more than 300 people across the country working remotely and in offices in Boston (headquarters), Washington, DC, and Oakland, California, we operate at the national, state, and local levels, forging deep partnerships with employers, investors, entrepreneurs, policymakers, and education and workforce development providers to break down barriers and reimagine whatโ€™s possible.   \n\nWeโ€™re on a path of ongoing growth and expanding impact. We have an operating budget of $105 million, and weโ€™re funded by dozens of leading government agencies, foundations, and corporations. Learn more about JFF and join us as we build a future that worksโ€”for everyone.โ€ฏ \n\n \n\nDEIBW at JFFโ€ฏ \n\nDiversity, equity, inclusion, belonging, and well-being (DEIBW) are core to JFFโ€™s North Star and mission. We employ and build diverse teams across race, ethnicity, sex, gender identity and expression, age, and lived experiences and are constantly working toward ensuring these differences are celebrated and included. We aim to cultivate a culture that centers the overall care, well-being, and success of the employee through flexible work hours, balanced workloads, professional development, and equitable career advancement opportunities. Learn more about what DEIBW looks like in practice at JFF. \n\nWe seek to invest and learn from those who represent the communities we serve, particularly individuals from populations who have been explicitly or implicitly excluded from the workforce. Knowing its importance to the success of our work and the engagement of our staff members, we aspire to attract and retain a diverse team and welcome people of all backgrounds to apply to our open roles. JFF is a fair chance employer and in alignment to our North Star, we strongly encourage individuals whose highest level of education attained is less than a 4-year degree; People of Color; and people with records to apply. \n\n \n\nAbout the Position \n\nTo support JFFโ€™s rapid growth and opportunities for increased impact, JFF is seeking to hire an Executive Assistant (EA) to meet the needs of the Center for Career Navigation. Across JFF, EAs are valued members of our organization who play a critical role in managing the behind-the-scenes work, enabling senior leaders to operate as vehicles for change. Your skill at connecting the dots between individual administrative tasks or scheduling requests, and your teamโ€™s vision and priorities, adds value by allowing senior leaders and their teams to do their best work.  \n\nJFF fosters and celebrates a team environment that is creative, inclusive, generative, highly collaborative, and focused on impact. This is great opportunity to work directly with senior-level leaders at JFF and build community with other EAs across the organization, thus ensuring you have the support, resources, and more to make your work effective and engaging. The ideal candidates for this role are highly organized, proactive, and adept at communicating effectively with a variety of stakeholders.  \n\n \n\nWhat You'll Doโ€ฏ \n\nSupport the Vice President (VP), Center for Career Navigation in leveraging their time, through scheduling, calendaring, and prioritization \n\n\nProvide strong calendar management by prioritizing inquiries and requests, and troubleshooting conflicts when planning and scheduling meetings \n\nManage correspondence by triaging, drafting responses to, or directly responding to email inquiries \n\nSupport the organization and productivity of the VP by organizing, prioritizing, and summarizing emails and requests \n\nManage detailed travel plans, including drafting itineraries, coordinating flight, hotel, and dinner reservations, submitting event RSVPs, tracking travel reimbursements, etc. related to the VPโ€™s in-person meetings and events \n\nCoordinate scheduling for executive-level meetings that involve the VP, Center for Career Navigation and assist with preparing information and materials for meetings, acting as the point of contact with internal and external attendees, and/or taking notes during the meetings \n\nCreate, edit, and proofread materials in partnership with senior leaders, including email communication, meeting agendas, and other internal- or external-facing materials \n\n\n\n\nProactively prepare the VP, anticipate challenges, and find solutions across engagements \n\n\nKeep the VP informed of upcoming commitments and responsibilities and follow up appropriately \n\nUnderstand the VPโ€™s capacity, priorities, and preferences to make judgements and recommendations that ensure smooth daily engagements and dedicated focus/work time \n\nStay up to date with the VPโ€™s meeting occurrences and deadlines with key internal and external stakeholders to support senior leaders in budgeting their time, preparing to fully engage in meetings, and to follow through with the next steps they are responsible for \n\nSupport the VP's fundraising, business development, and partnership development efforts by preparing leaders effectively for engagements and managing relevant data on these activities \n\n\n\n\nCollaborate, contribute, and add capacity across teams \n\n\nAct as the Hiring Coordinator for roles in which the VP is the hiring manager, providing critical support to hiring teams by liaising and scheduling interviews with candidates advancing through the hiring process \n\nProvide ad hoc administrative support to other senior leaders within the Center for Career Navigation, capacity permitting  \n\nCollaborate with peer Executive Assistants and Coordinators across the organization to ensure efficient, comprehensive support to senior leaders, and completion of shared role responsibilities \n\nManage, coach, or mentor other Executive Assistants or Coordinators, as needed \n\n\n\n\n \n\nWho You Are  \n\nThe qualifications listed within the job description are intended as a guide and we do not expect candidates to bring all experiences and skills listed. Research supports that self-selecting out of potential professional opportunities is particularly common among individuals with identities that are marginalized in professional spaces. So, if you believe that you can meet the overall expectations of the position, we encourage you to apply so that we have an opportunity to learn more about you and the unique strengths you would bring to the work. \n\n\nYou have a proven track record of successfully supporting senior level executives and leveraging their capacity effectively in order to reach ambitious goalsโ€ฏ(Executive Assistants at this level at JFF typically bring 10+ years of prior professional experience through a combination of full-time, part-time, internship, and/or freelance positions)โ€ฏ \n\nYou are highly organized with the ability to prioritize your workload, multitask, and deliver quality work that supports you and your senior leaderโ€™s priorities \n\nYou can quickly identify, learn, and adopt new approaches, processes, and technology that increase the quality, value, and efficiency of you and your teamโ€™s work \n\nYou value relationships and make it a priority to build effective, positive, and respectful relationships with a diverse range of internal and external stakeholders; you are skilled at getting to know the needs, preferences, and styles of the senior leaders you support \n\nYou have a track record of successfully collaborating with others and know how to hold yourself and others accountable in order to achieve shared goals \n\nYou are skilled at clearly communicating information with others verbally, in meetings, or in writing and seek out opportunities to share knowledge across your organization \n\nYou proactively anticipate needs and challenges and identify creative solutions to adapt approaches and/or change course as needed \n\nYou know how to optimize a senior leaderโ€™s capacity, especially when competing priorities arise, by ensuring that their decisions, projects, and communications align to your team or organizationโ€™s overall goals and mission \n\nYou are adept at keeping senior leaders well-informed by collecting, organizing, and sharing relevant information \n\nYou are an active listener who demonstrates good judgement and clear analytical thinking when making decisions, especially when responding to confidential and time-sensitive matters  \n\nYou possess excellent attention to detail and know how to handle highly confidential and time sensitive information with necessary care and prioritization \n\nYou are an effective problem-solver, with the ability to proactively identify key opportunities, issues and risks, and exercise independent professional judgment \n\nYou possess high energy and passion for JFFโ€™s mission and North Star, and the ability to apply JFFโ€™s core values to all areas of your workโ€ฏโ€ฏโ€ฏ \n\nYou are energized by stewarding JFFโ€™s DEIBW values and practices within your day-to-day work, including embracing the differences and celebrating the diversity that each individual brings to JFFโ€ฏ \n\n\n\n\n \n\nWhat We Offerโ€ฏ \n\nAt JFF, weโ€™re fueled by the desire to create a world where everyone has equal opportunity for economic advancement. Our team works hard to push the boundaries of what is possible, and in return, we provide a gratifying work experience, competitive salaries, and a comprehensive benefits program that includes flexibility and choice as core values in order to support people wherever they are in their lives and careers.โ€ฏ \n\nJFF has offices in Boston, Oakland, and Washington, DC; employees are welcome to use JFF office space to work in-person or hybrid, or completely remote. To improve the employee experience and promote productivity while working remotely, JFF offers an annual home office stipend to all regular full-time and part-time employees. In addition, new employees receive office equipment as needed.   \n\nThe hiring range for this role is $80,000 - $100,000 annually, in alignment to JFFโ€™s Executive Assistant II salary band and our compensation philosophy. Starting salaries for new hires will be determined based on a combination of the new hireโ€™s relevant experience and market demands.  \n\n \n\nTo Applyโ€ฏ \n\nAs part of your application, please include your resume and a thoughtful cover letter, addressed to JFFโ€™s Talent Acquisition Team, outlining how your skills and experience meet the qualifications of the position. We are accepting applications through 5pm EST on Friday, June 28, 2024. Applications submitted by that date will be reviewed and candidates will receive updates on their candidacy by the week of July 8, 2024.   \n\nAt JFF, weโ€™re also committed to accessibility and want to ensure that everyone, including people with disabilities, can fully access and engage with our application and hiring process. If you are unable to complete this application due to a disability and/or have specific access/accommodation needs in order to fully participate in our hiring process, please contact us at [email protected]. \n\n \n\nPositions at JFF are not eligible for employer-visa sponsorship or open to F-1 student visa holders.  \n\n#Salary and compensation\n No salary data published by company so we estimated salary based on similar jobs related to Design, Travel and Senior jobs that are similar:\n\n $95,000 — $125,000/year\n
\n\n#Benefits\n ๐Ÿ’ฐ 401(k)\n\n๐ŸŒŽ Distributed team\n\nโฐ Async\n\n๐Ÿค“ Vision insurance\n\n๐Ÿฆท Dental insurance\n\n๐Ÿš‘ Medical insurance\n\n๐Ÿ– Unlimited vacation\n\n๐Ÿ– Paid time off\n\n๐Ÿ“† 4 day workweek\n\n๐Ÿ’ฐ 401k matching\n\n๐Ÿ” Company retreats\n\n๐Ÿฌ Coworking budget\n\n๐Ÿ“š Learning budget\n\n๐Ÿ’ช Free gym membership\n\n๐Ÿง˜ Mental wellness budget\n\n๐Ÿ–ฅ Home office budget\n\n๐Ÿฅง Pay in crypto\n\n๐Ÿฅธ Pseudonymous\n\n๐Ÿ’ฐ Profit sharing\n\n๐Ÿ’ฐ Equity compensation\n\nโฌœ๏ธ No whiteboard interview\n\n๐Ÿ‘€ No monitoring system\n\n๐Ÿšซ No politics at work\n\n๐ŸŽ… We hire old (and young)\n\n
\n\n#Location\nBoston, Massachusetts, United States
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