Remote worker with 16+ years of experience - Last seen 1 year ago

TANWIR AHMAD
Present Location – Muscat (Sultanate of Oman)
Contact No. +968-93215647 & 93598687 (Mobile & WhatsApp)
Email ID – [email protected]
Contact No. of India (+91) 9304229647 & 9748505105



OBJECTIVE
Looking for an opportunity where I can make the best of my potential and be a part of the esteemed organization and render the best services in pursuit of company’s goal by utilizing my education and experiences in the field of document control management (including EDMS), project coordination, office administration, system support to use my organizational skills, and ability to work for the growth of the respective organization.

CAREER SUMMARY
Experienced and energetic professional with an extensive background in civil Construction and Oil & Gas constructions companies for multi-national large projects and capable of dealing with various tasks in documentation. Having good skills and possessing excellent working knowledge of document management protocols using various electronic document management system (EDMS) and applications according to project norms in accordance with Quality Management System (ISO 9001:2008/2015) from initial level of the project upto finishing and final handing over of dossiers to the client. Demonstrated a proven track record in successfully managing the task of multi-functional projects and reflecting proficiency and responsibilities.

EDUCATION
 Master in Computer Application (M.C.A), from Magadh University, Bodh Gaya
 Post Graduate Diploma in Computer Application (P.G.D.C.A) from NICT, Patna
 Graduation from Magadh University, Bodh Gaya

TECHNICAL SKILLS
 In depth knowledge and expertise in Oracle Aconex (incl. its modules, workflows & reporting features)
 Proficient in Primavera P6, Ms-Project, SharePoint, AutoCAD and other related applications
 Advance knowledge in Ms-Office (Word, Excel, PowerPoint & Ms Access) and Outlook 2016
 Well-versed in various EDMS applications (viz. Oracle Aconex, Think Project etc.)
 Experienced user of Adobe Acrobat Standard and Nitro Pro (creating/editing pdf files)
 Excellent typing speed, data formatting, editing and data analysis skills using Ms-Excel etc.
 Average programming knowledge in C#, ASP.Net, SQL Server, PL/SQL and FoxPro 2.6

ORGANISATIONAL SKILL
 Document control, review, organizing & managing as per ISO 9001:2008/2015 procedures
 Technical filing & archiving system, quality management and prioritization
 Ability to evaluate, prioritize, organize and delegate work schedules
 Strong work ethics and able to adhere company policies and project support
 Knowledge of tender & contract documents, technical drawings, specifications and BoQs
 Preparing document dossier for final handover of project to the client
 Scan, copy and store documents, edit files e.g. tenders and contract
 Update & review technical documents (e.g. specifications, drawings and manuals)
 Filing of documents in physical and digital recordkeeping and filing
 Manage the flow of documentation within the organization
 Self-correspondence, letter writing, drafting business letter and reports
 Performing effectively in a multi-disciplinary, multi-cultural environment
 Maintain confidentiality around sensitive information and terms of agreement
 Experience related to engineering and supplier document management on multiple projects
 Worked effectively with multi-disciplinary teams, share and transfer knowledge within teams
 Review and update technical documents (e.g. manuals and workflows)
 Maintaining electronic registers for all correspondences, MoM’s, memos
WORKING EXPERIENCES (Middle East)
I. Senior Document Controller – From 16th February 2016 to 30th March 2024
Shaksy Engineering Services LLC. Muscat (Oman)

PROJECTS
(i) Al Mouj Juman-2 Apartments (RES-3174) - Muscat
(Client: Al Mouj Muscat SOAC, Consultant: PARSONS Int’l. & Co. LLC.)
Software Used: Think Project (online EDMS)

(ii) Amina Bahwan Penthouse @ Block-B Al Mouj Juman-2 Apts.
(Client: Amina Bahwan, Consultant: Hoehler & AlSalmy SPC Architects and Engineers)
Software Used: Think Project (online EDMS) & Outlook 2016

(iii) Al Mouj Almeria North Toilet Block Extension (LEI-3510) - Muscat
(Client: Al Mouj Muscat SOAC, Consultant: PARSONS Int’l. & Co. LLC.)
Software Used: Think Project (online EDMS)

(iv) Al Mouj Sector-H Infrastructure Remaining Works (INF-3085) - Muscat
(Client: Al Mouj Muscat SOAC, Consultant: PARSONS Int’l. & Co. LLC.)
Software Used: Think Project (online EDMS)

(v) Al Mouj Community Hub (LEI-3264) – Muscat
(Client: Al Mouj Muscat SOAC, Consultant: PARSONS Int’l. & Co. LLC.)
Software Used: Think Project (online EDMS)

Al Mouj Muscat is one of the region’s most established and successful mixed-use developments. Al Mouj Muscat represents one of the most exciting and rewarding residential real-estate, hospitality, office or retail outlets, it offers unparalleled potential and a lifestyle destination, its success has been built through a unique public-private venture between three of the most trusted names in the region – Majid Al Futtaim, Omran and Tanmia. Ever-evolving, Al Mouj Muscat is now home to 20,000 residents, with an annual footfall of 3.2m as more people than ever are attracted to its seven deluxe hotels, its beaches and coastal splendor, elegant Marina with its enticing mix of 80 retail and leisure outlets, cafes and restaurants along with a business park set at Al Mouj Muscat’s world-class golf course.

(vi) Qatar Airways Construction of Showroom & Building - Muscat
(Client: Qatar Airways; Consultant: IBRAHIMJAIDAH)
Software Used: Oracle Aconex, Autodesk Buzzsaw

Qatar Airways is one of the leading luxury airlines in the region, it has embarked on a landmark office building in Muscat to serve their growing needs in the region. The building consists of 3 basement levels + Ground + 8 Floors, and features a modern facade with pigmented precast panels, stone cladding and large aluminium screens. The Qatar Airways office building is situated in Ghala Heights on 17,000 square meter area to solidify the presence of Qatar Airways in Oman.

OVERALL JOB RESPONSIBILITIES
• Manage and maintain site document control routine activities, provide documentation management support to the technical teams, including filing, archiving, managing databases and retrieval, using electronic document management system.

• Preparing weekly and monthly progress review documents report in coordination with planning team, receiving and distribution of incoming documents/drawings through EDMS, update and recordkeeping of all project related documentations and drawings etc.

• Uploading and timely submission of all project documents via EDMS to the consultant and client, copy, scan and store documents, manage smooth flow of incoming & outgoing documents using EDMS and circulate commented copies through emails among the project team and organization as per matrix and physical filing of hard copies.

• Day to day liaison with construction team to ensure efficient and effective control of all project documentation and facilitate timely provision of requested documentation, develop and implement a set of key procedures according to document control procedure, document numbering, archiving, and other documentation norms and defining the framework.
• Prepare, maintain & update discipline wise incoming/outgoing master document correspondences e-registers/e-logs and maintain document processing & document retention systems of the project, ensure all files are correctly accountable, controlling and managing all projects documents.

• Follow standard office and projects Document Control procedure, collects, reviews, and distributes incoming hard copies and e-mails, preparation and compilation of final handover of documents and Project Document Dossier to the client.

• Retain and be able to retrieve all correspondences, reports, drawings, sketches, engineering instructions, MoM, submittals, RFIs, RFIAs, variations, IPAs and other project documents.

• Ensure proper file codes and labels are indicated on each document and proper redundant or subject files are maintained, ensure all sequential documents are accounted for, and all original hard copies of documents are retained for easy access.

• Managing the provision of document control services on various projects in accordance with document management systems, controls, processes, and procedures and any specific project or other regulatory requirements.

• Prepare document templates of RFIs, MAS, Method Statements, Inspection Requests (RFIAs), CVIs, PRQs, and other technical submittals, prepare progress reports using excel and other software tools, providing accurate and timely updates to project teams & managers.

• Maintain and prepare IPA, Variations logs and Master Document Register (MDR), provide timely input to project team and maintain internal and external correspondences and emails records, to ensure timely and effective documentation control in compliance with defined policies and procedures.

• Maintaining electronic folders and directories, archiving files, tracking and retrieval of documents, drawings, contracts & specifications to ensuring accuracy, proper storage and backup.

• Makes sure that controlled copies of latest approved & controlled documents and drawings are given to the concerned technical team, subcontractors and suppliers and circulation to all the respective project team members according to distribution matrix.

• To assist with the preparation of the documentation for tendering and assist with the analysis of tender returns and preparation of tender report, carryout internal auditing process with sr. auditor.

• To process, organize, and execute the Document Control function within multidisciplinary engineering group, in order to meet the requirement of projects.

• Performing any additional duties as and when required by the team and managers.

II. Senior Document Controller – From November 2012 to September 2015
OSMAK Engineering & Contracting, Abu Dhabi (UAE)

PROJECTS
(i) Asab Full Field Development (Asab, Abudhabi)
(Client - ADCO, Abudhabi, Consultant – Petrofac), Software Used: Aconex

The project was a mega scale development and involves large construction quantities spread over a geographical area of 40 x 20km. The central degassing station facility alone covers an area of 2.5km. The project was located in the western region of Abu Dhabi, and is part of the Oil & Gas field of ASAB. Given the location of the project, in the middle of the desert, and taking into account the requirements and constraints related to working with the Oil & Gas industry, with strict implementation of all safety, quality and environmental procedures.

(ii) Al Mamoura School (Abu Dhabi, UAE)
(Client – ALDAR, Consultant – CGCH), Software Used: Aconex

The project's scope of work consists of a mixed primary and girls secondary school located at Abu Dhabi. The project includes an 850-seat auditorium, extensive music, drama and art facilities, research laboratory, graphic design area, music recording studio and recital hall. Sports facilities include a multi- purpose sports hall, dance studio, 25-meter swimming pool, basketball and netball courts, playing fields and soft playing areas with separate and secure covered play areas

OVERALL RESPONSIBILITIES
• Prepare and generate reports for progress meetings, providing administrative support as required. Address and clarify document control queries from Project Management Consultants, project team members, and contractors in a timely and effective manner.

• Manage and maintain site document control routine activities, provide documentation management support to the technical teams, including filing, archiving, managing databases and retrieval, using electronic document management system.

• Makes sure that controlled copies of latest approved documents and drawings are given to the concerned technical team, subcontractors and suppliers and circulation to all the respective project team members according to distribution matrix.

• To maintain and manages all important documents and assures that it is easily accessible and control all aspects of project documentation on multiple projects, utilize various document control methods, prepare, operate and update document control procedures as per company's document management system as per ISO standard.

• Demonstrate strong understanding and proficiency in utilizing the Oracle Aconex document management system, with an additional working knowledge in Oracle Suite. Configure and maintain Aconex modules and workflows to optimize document control process.

• Ensure compliance with document control standards as per project requirements, prepare and distribute reports on document control activities, review and update documents for accuracy.

• Utilize Aconex reporting tools to generate document control reports and track key metrics, train and support project team on using Aconex for document management tasks, manage all documents within Aconex, including uploads, reviews, approvals, and distribution.

• Develop and implement document control procedures and systems manage document flow and coordination with internal and external project team and stakeholders.

• Maintain strict confidentiality regarding sensitive documentation. Ensure that all filing practices align with Quality, Safety, and Environmental (QSE) procedures.

• Assist with the valuation of contractor’s monthly applications including measured works, preliminaries, materials on site etc.

• Assist with the assessment and evaluation of variations, including the preparation of full substantiating documentation, preparing reports and submitting them to senior management.

• Ensure seamless incorporation of documentation into the master database, maintaining a coordinated hard copy filing system, retrieve documents as and when required by team.

• Maintain records and files with efficient filing systems, assist other teams by undertaking various administrative processes, maintain daily operations of organization with administrative support

• Train and provide guidance to project team members on document control procedures, providing QA check all information coming into the system and processes accordingly, following the distribution matrix for internal distribution of documents and correspondence.

• Supporting senior staff on routine and project-wide assignments, developing a training system on document protocols for document control contractor staff.

• Responsible for the tracking, management, and overall control of all project management documentation n including incoming and outgoing documentation.

• Develop comprehensive project schedules using Primavera P6 software, incorporating project scope, milestones, resources, and dependencies.

• To perform some clerical duties such as typing, filing, assists junior document control staff to ensure effective implementation of project-specific procedures, performs other duties commensurate with functional level and responsibilities

WORKING EXPERIENCE (India)
III. Document Controller – From February 2010 to October 2012
Vishal Engineering & Const., Kolkata

ROLES & RESPONSIBILITIES
• To receive, register; distribute technical submittals, design drawings and specification, and ensure that latest revision of all documents produced for the project are recorded and distributed to all concerned parties.

• Preparing Database for the construction drawings and hard copy arrangement in the document control room, arranging and maintaining the Document Control Room for the specification, Bill of quantities and price.

• To assists with processing of documents, forms, mailings and materials for the purpose of disseminating information to appropriate parties, maintain and update computerized listing of vendor and suppliers’ documents.

• Preparing purchase request, tracking report and follow-up supply chain management, preparing workers overtime sheets and submitting to finance dept. before the deadline.

• To manage out-going correspondence’s reference number and process the proper channel, receive, register and distribute technical submittals, design drawings and specification

STRENGTH
• Self-motivated, punctual, energetic and workaholic
• Excellent organizational skills and attention to detail
• Good command over written and spoken English
• Commitment to work under pressure and tight deadlines
• Knowledge of computer hardware & troubleshooting
• Good communication and inter-personal skill
• Knowledge of relevant regulatory guidelines

PERSONAL DETAILS
Marital Status : Married
Nationality : Indian
Languages Known : English, Hindi, Urdu & Arabic (Read only)
Alternate Email : [email protected]
Alternate Contact No. : 91-97485505105 & 9304229647 (India)
Driving License No. : 105471229 (issued from Muscat) and
BR01 19950004447 (issued from India)

PASSPORT DETAILS
Passport No. : V4269530
Date of Issue : 19th June 2022 (re-issued)
Place of Issue : Muscat (Sultanate of Oman)
Valid Upto : 18th June 2032
Resident Civil ID No. : 105471229 (expired)

JOB PREFERENCE
Job Category : Information Manager/MIS Executive/ Doc.Control Engineer/
Lead Document Controller/Document Specialist/Doc. Cont.
Job Type : Full Time – Permanent
Expected CTC : It’s negotiable as per standard
Willing to relocate : Yes (Anywhere)

Place: Muscat (Sultanate of Oman)

(Tanwir Ahmad)

🛂 Nationality	🇮🇳 India
🏡 Residency	🇴🇲 Oman
📍 Location	🇴🇲 Oman
Remote OK	rok.co/@tanwiir
LinkedIn	sdfljasfjkhsdfajsf ⭐️ Upgrade to Premium to contact
Skilled in	word excel powerpoint ms access outlook 2016 oracle aconex think project primavera p6 ms project sharepoint adobe acrobat standard nitro pro
Fluent in	englishhindiurdu
Preferred timezone	+4, +5
Preferred annual pay (min)	$90,000/year
Last seen	1 year ago
Signed up	1 year ago
Badges	👨‍💻 Remote worker 🎖 Early adopter